Why Renting Computers for Your Business is Better than Buying Them

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Renting Computers for Business

If you’ve been buying computers for your company over the years, you may have an assortment of brands and different versions of operating systems and software. Perhaps the equipment is getting out of date and hard to maintain. There’s an alternative to buying new computers every time you need them.

If computers are essential for your business, and if your company is growing quickly, renting may save you money, reduce your stress, and increase office efficiency. Here’s why renting computers for your business is better than buying them.

Renting is Practical

When you consider the total cost of owning your office computers, it may very well be cheaper to rent them. The following is a list of reasons why you should consider renting, rather than buying your office computers:

  • Renting makes more cash available for other opportunities
  • Cash flow planning becomes easier because IT expenses are more predictable
  • You can hire temporary staff or meet other short-term needs without buying expensive equipment
  • Technical support is included with your computer rental, relieving you of problems related to the installation and de-installation of computers and computer problems
  • Immediately replace a broken or stolen computer with a rental computer
  • Hire people remotely and still provide them with local technical support
  • Supply out-of-town business visitors with rental computers to work on while at your office
  • Easily run training sessions or trade shows without the cost of buying and maintaining equipment that will only be used infrequently
  • Ensure that you have the right resources for your business needs. Custom configurations and upgrades are easy with computer rentals
  • Renting your computers means that you’re not locked into your current operating system and can easily experiment with other platforms cheaply
  • You save on installation time because your rental provider can set up standard software configurations and deliver the computers ready-to-use
  • Operating system upgrade problems can be solved by renting new computers and transferring the data
  • Stay up-to-date with the latest technology without the problems that come with setting up equipment each time they upgrade. Renting means you’ll never have to deal with worn-out computers again
  • Rental companies deliver your rentals right to your business or even to your vacation spot
  • Desktop computer rentals come with the monitor and other peripherals
  • Run a more successful business by not having to deal with computers that are slow or prone to crash. Rentals are guaranteed to be efficient and replacement of unreliable computers is typically included in your rental agreement.

Additional Benefits

Many small businesses struggle with cash flow. Because leases rarely require a down payment, you can get new computers without dipping into much-needed funds. Leasing computers also lets you acquire sophisticated technology, such as a VoIP (voice over internet protocol) phone system, that might otherwise be unaffordable. Technology such as this helps you to keep up with your competitors without breaking the bank.

Choose Local or National Suppliers

If you are a small, local business, dealing with a local computer rental company may be your best option. However, if you have a number of locations across the country, a larger supplier will serve your needs better than working with multiple local computer suppliers.

It’s important to choose a supplier who specializes in long-term, as well as short-term rentals. Many computer rental companies focus primarily on supplying events and may not have the competitive pricing and service plans for long-term rentals. You will also want to know what their policies are with regards to upgrading or swapping computers on long-term rentals.

More Questions to Ask

Before you sign a lease, get the answers to these questions:

  • Do I have a buyout option? You may have a choice. A fair market value option means that you can buy the equipment at the end of the lease for its fair market value, which could cost you hundreds of dollars. A $1 buyout option means that the equipment will be yours for $1 when the lease expires. Keep in mind, though, that the monthly payments on a FMV lease are generally lower than $1 buyout leases. If you’re pretty sure you’ll want to upgrade at the end of the lease, the FMV option is better.
  • How long is the lease? The longer the lease, the lower the monthly payments, however, you’re likely to pay more over time for a longer lease.
  • Do I need to insure the equipment? Some companies require that you insure the leased computers. If you don’t, fees may be added to cover insurance.
  • Can I add to the lease? Usually, you can add equipment to an existing lease. Your payments will be recalculated accordingly and the lease term won’t usually change.
  • Can I end the lease early? You may find that you no longer need the equipment you’re leasing or you want to upgrade to newer technology sooner than expected. Find out before you sign the lease if you have the option to pay it off early, if there’s a prepayment penalty and if so, how much.

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